When configuring your integration, you’re required to choose or create a Shipping product and also have the option to create a Discount Product and Gift Card product. These products are very useful in your integration as they provide a default product that can be automatically created for line items in your invoices not represented by standard products. There is, however, a bit of confusion on how to use them and how they work. Below explains how this concept to help you understand how easy, simple and great these products are.
The Shipping product:
The Shipping Product is called a product because that is what it will be treated as in a connected service, however it’s much more than just a product. We create and use the Shipping Product to gather shipping costs from Bigcommerce, then pass this data on in the correct format to your accounting system. After the Shipping Product is configured, no further action will be required by you – We use it to process your shipping costs differently than other line items in your orders and invoices, for example to apply different taxes and to allocate it to a different income account.
Why do I need to create the Shipping product?
Well, we don’t want to automatically start creating data in your accounting system without you knowing how, or why it ended up there – so we let you create it yourself. This allows you to stay in control of your data and how you want it to be treated.
What does it look like in an invoice?
The Discount and Gift Card products:
The Discount Product and Gift Card products are very similar to the Shipping Product in that they enable us to create products to represent line items in your invoices that are not standard products. What makes these different to the Shipping product is that they’re not mandatory.
Awesome, how do I configure these special products?
These items are already automatically configured, however if you would like to configure different items to be used, follow the steps below:
- Select Edit on the workflow for orders, if you're going through the configuration for the first time, just tick the check box
- Please select Default Products and Advanced Options
- Now, using the drop down menus provided you can choose another one of your products for any of the three default product options
- Once configured, scroll down and select Save to save your changes
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while discussing the integration, I noticed the mention of Discount and Gift Card products. Could you explain how these products function within the integration process, and what role they play in managing invoices and orders?
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Using the Shipping, Discount, and Gift Card products for Xero involves setting up these items in Xero to ensure accurate financial tracking and reporting. For shipping, create a product or service item to record shipping fees, ensuring they are correctly attributed to sales and expenses. For discounts, set up a discount item to apply price reductions on sales invoices, reflecting the reduced revenue. For gift cards, create a liability account to track the sale and redemption of gift cards, ensuring that they are accounted for correctly until they are used. Properly setting up these products ensures that all transactions are accurately recorded in Xero, facilitating precise financial management and reporting.
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Setting up Shipping, Discount, and Gift Card products in Xero simplifies invoice management and ensures accurate accounting.
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The Shipping Product facilitates the handling of shipping costs by allowing you to control how these costs are represented in your accounting system, such as applying specific taxes or allocating them to different accounts. Similarly, the Discount and Gift Card products help manage discounts and gift cards in invoices, though they are optional rather than mandatory. This concept of handling specialized data aligns with how KineMaster Pro MOD APKmanages various video elements. Just as KineMaster allows for precise control over video elements and their representation in your final product, these integration products provide control and clarity over how non-standard items are processed and recorded.
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When setting up your integration, it's crucial to choose or create essential products like Shipping, Discount, and Gift Card to streamline your invoice management. These products serve as defaults for items not covered by standard products, ensuring efficient handling of shipping costs and special discounts. Understanding their configuration is key to maintaining control over your accounting data and ensuring accurate representation on invoices. If you're planning warehouse renovation, integrating these products ensures smooth logistics management alongside accounting operations.